Create the appointment
Choose the appointment type, required participants, and who must approve property access.
REAL ESTATE APPOINTMENT COORDINATION
Many schedules.
One confirmed time.
SetOne is real estate appointment coordination software for buyer's agents. Coordinate inspections, appraisals, walkthroughs, and vendors by collecting availability and required property access approvals in one workflow. Stop coordinating six calendars by text message.
Built for buyer's agents. Clear for everyone involved.
Home inspectionOne request. Everyone in the loop.
CONFIRMEDAVAILABILITY FROM YOUR INSPECTOR
Tuesday · 9:00 AM2 of 3 available
Wednesday · 10:00 AM✓ Everyone
Thursday · 1:00 PM1 of 3 available
Required participant responses✓ Complete
Property access approval✓ Approved
✓ Wednesday, 10:00 AMRequirements met. Appointment confirmed. Everyone notified.
Illustrative workflow · sample appointmentWHY SETONE
Real estate scheduling has more moving parts than a calendar link.
A time can work for the buyer and the inspector and still fail because the seller has not approved access. A vendor can have availability that disappears before the rest of the group replies. A walkthrough can involve different required participants than an inspection.
SetOne keeps those conditions in one coordination workflow so the buyer's agent can see what is still needed before the appointment becomes final.
HOW IT WORKS
One appointment request. Everyone responds. SetOne finds the time.
Keep the process structured from the first request through the confirmed appointment.
Collect workable times
Propose multiple options or let the vendor provide availability first when the appointment depends on a vendor.
Gather responses and access
Participants select the times that work while the designated access approver handles property permission.
Confirm one time
Once the required conditions line up, SetOne confirms the appointment and keeps everyone aligned.
BUILT FOR TRANSACTIONS
Coordination logic designed around real estate appointments.
One request, one workflow
Create the appointment once, identify who needs to participate, and keep availability, access approval, and confirmation in one place.
Vendor-first scheduling
For vendor appointments, collect the vendor's workable times first so the rest of the group responds to options that can actually happen.
Required participant responses
SetOne tracks the people whose availability matters for the appointment instead of treating every invitee the same.
Property access approval
Availability and permission to enter are separate. SetOne keeps access approval visible before the appointment can be confirmed.
Automatic confirmation
When the required responses align and access is approved, SetOne can confirm the appointment and notify the participants.
Rescheduling without starting over
Keep the original appointment in place while replacement times are collected, then move forward when a new option is ready.
VENDOR-FIRST SCHEDULING
Start with times the vendor can actually make.
For inspections and other vendor-driven appointments, SetOne can collect vendor availability before asking everyone else to coordinate. That means the group responds to viable appointment options from the start.
INSPECTOR
Availability submitted
Tue · 9:00 AMWed · 10:00 AMThu · 1:00 PM
↓
Send these workable times to the required participants
CLEAR FOR EVERY ROLE
The buyer's agent coordinates. Everyone else gets the information they need.
Buyer's Agent
Creates the transaction, starts appointments, manages vendors, and keeps the workflow moving.
Buyer
Responds to the buyer's agent and selects availability when their participation is required.
Listing Agent
Coordinates with the seller and buyer's agent and can participate in property access approval when designated.
Seller
Responds through a focused guest experience and can approve access when the transaction requires it.
Vendor
Provides appointment availability without needing to manage the entire transaction workflow.
ABOUT SETONE
Built around the part of a transaction that still happens in texts, calls, and scattered calendars.
SetOne focuses on a specific problem: coordinating real estate appointments when several people, a vendor, and property access all have to line up.
It does not try to replace the rest of your transaction software. It gives appointment coordination a clear place to happen.
PRICING
Simple subscription pricing is coming.
SetOne pricing will be published before public subscriptions open. We are keeping this page free of placeholder prices until the billing model is finalized.
FAQ
Questions about how SetOne works?
Here are the details behind the coordination workflow.
What is SetOne?
SetOne is real estate appointment coordination software built to help buyer's agents coordinate inspections, appraisals, walkthroughs, vendors, and other transaction appointments across multiple people.
Who is SetOne built for?
SetOne is designed primarily for buyer's agents who initiate and coordinate transaction appointments. Buyers, sellers, listing agents, vendors, and other invited participants can take part in the scheduling workflow.
Is SetOne just another calendar scheduling tool?
No. Ordinary calendar tools are usually built to find a mutual time. SetOne also accounts for vendor availability, required participant responses, property access approval, and the conditions that need to be met before a real estate appointment is confirmed.
How does vendor-first scheduling work?
When an appointment depends on a vendor, the vendor can provide workable availability first. The other required participants then respond to those viable options instead of coordinating around times the vendor cannot attend.
Do buyers and sellers need SetOne accounts?
Invited participants can respond through the SetOne guest experience. The workflow is designed so the buyer's agent can coordinate the appointment without requiring every participant to become a paid subscriber.
How does property access approval work?
A designated seller, listing agent, or other access approver can approve property access separately from selecting availability. This helps distinguish a time that works from permission to enter the property.
What happens when everyone chooses the same time?
If all required availability conditions are satisfied and required property access is approved, SetOne can confirm that time and notify the participants.
What if there is no common time?
The appointment creator can request more times and continue the search without rebuilding the transaction or losing the existing scheduling context.
Can an appointment be rescheduled?
Yes. SetOne supports a soft rescheduling process where the original appointment can remain in place while replacement availability is collected.
Does SetOne notify everyone when the appointment is confirmed?
The SetOne workflow is designed to notify the relevant participants when the appointment reaches confirmed status.
Can an agent use their own vendors?
Yes. Buyer agents can work with saved vendors and can also add appointment-specific vendors when needed.
Does SetOne replace transaction management software?
No. SetOne focuses on appointment coordination inside a real estate transaction. It is not positioned as a complete transaction management platform.
SET THE APPOINTMENT ONCE